Notice of the 155th AGM

 

Dear Member

 

Notice is, hereby, given that the 155th Annual General Meeting will be held in the Bowls Clubhouse at WPCC , Avenue de Mist, Rondebosch, on Thursday, 22 August 2019 at 18h00.

 

AGENDA

  1. Welcome.
  2. Apologies.
  3. Obituaries.
  4. Confirmation of minutes of the 154th Annual General meeting held on Thursday, 23 August 2018
  5. Matters arising there from.
  6. To receive and consider the Executive Committee’s Reports and the Financial Statements for the year ended 31 May 2019.
          6.1 Committee Report.
          6.2 Finance Report
          6.3 Club Captain Report
  7. To consider and if thought fit, to pass any notice of motion of which due notice has been correctly lodged in            writing with the Club Manager not less than fourteen (14) days prior to the meeting.
  8. To elect the Honorary Club President and Vice-Presidents who shall be recommended by the Committee.
  9. To elect a Club Captain. The retiring Club Captain is Chris Boyes.
  10. To elect five (5) Executive Committee members. Members of the retiring committee are:
              Duncan de Groot:  Chairman; 
              Shaun Fisher:  Vice-Chairman and Finance;
              
    Bruce Cruickshank:  Membership; 
              Lenore Fuller:  Grounds and Maintenance; 
              Scott Fraser:  Events and Marketing
  11. General

Notice:
Members wishing to nominate candidates for election as one of the members of the Committee or as the Club Captain are reminded that, in terms of clause 34 of the Constitution, each nomination must be supported by a written proposal signed by at least five (5) members entitled to a voice and vote in the management of the Club.  Such written consent of the candidate hereto must be lodged with the Club Manager no later than 6:00pm on 15 August 2019.  Proposal forms are available from the Club Manager.

Minutes of the 154th Annual General Meeting held on 23 August 2018 will not be read out at the meeting, but are available for scrutiny by members on the Club notice boards and on the Club website from the date of this notice.

In terms of the Constitution, any person who has not renewed their subscription will not be allowed to participate in or vote at the Annual General Meeting. 

Duncan de Groot

Club Chairman

Please CLICK HERE to view the Minutes of the 154th AGM
Please CLICK HERE to view the 2018-2019 Annual Report

 

 

 

WPCC Bowls Ladies Day Fun Open Competition

Join the Bowls Section on Friday 9 August for a fun morning of bowls from 9.15am – 12.30pm.  All WPCC sporting section members are encouraged to enter as an individual or a team.  Club bowlers, other sporting members, non-members, family and friends are ALL welcome to enter.

  • Format is mixed team trips
  • Dress: Wear something pink, casual flat shoes
  • 2 games of 10 ends
  • A lady to skip each end
  • Bring and braai after bowls
  • Enter as an individual or a team (R90/team or R30pp)
  • Please enter your team on the list on the bowls notice board or call Gavin on 021 6573325 or Carol on 0840489668 by Monday 5 August.
  • Entries are limited to 72 players (24 teams)

POSITION OPEN FOR HEAD CRICKET COACH

Western Province Cricket Club is inviting appropriately qualified and experienced individuals to apply for the above position. In this role, the successful candidate will need to balance the traditions, protocols and etiquette of the Club with the thinking and practice surrounding modern-day coaching and player development. Reporting to the Cricket chairman and the cricket committee, the successful applicant shall at all times conduct his/her duties in line with the objectives of the Cricket Section; that is to administer, organise, control, promote and foster the playing of cricket for the benefit of WPCC members. This position will initially be a 7-month coaching contract (September 2019 –March 2020), but it is envisaged that it will develop, over time, into a full-time DIRECTOR OF CRICKET position.

Requirements:

  • Minimum Level 3 CSA coaching qualification.
  • A proven track record of more than 5 years of coaching, including experience of coaching a premier league club as well as elite players on an individual basis.
  • Strong communication skills, both written and verbal.
  • Computer literacy.
  • Driver’s licence and own car.

Duties:

  • Senior Coaching: As per the requirements determined by the Committee from time to time.
  • Junior coaching: Annual assessment of Junior section coaching needs based on numbers/finances and the recommendation of a suitable program to Committee.
  • Discipline: To promote cricketing etiquette and appropriate behaviour both on and off the cricket field –including dress, language, alcohol and all relevant issues.
  • Selection: Detailed input into weekly selection meetings. Written and timely notification of teams.
  • Administration: Registration of all players, submission of match cards, membership checks and all functions of the match secretary.
  • Player reviews: Both pre-season and post-season written reviews of each 1st XI player’s potential and performance.
  • Season review: Annual written review, including playing and budgetary performance –and planning for the following season.
  • Grounds: Weekly written report on pitches, outfields, outdoor nets.
  • Equipment: Monitoring and control of all indoor and outdoor equipment.Purchasing recommendations.
  • Attendance: At all Section meetings, functions, fund-raisers, as well as WPCA General Council meetings and WPCA coaches’ meetings.
  • Communication: Fixtures, results, scores and news into Club newsletter and website/social media.
  • Coaching Review: Full analysis and review of the current coaching structures with implementation of improvements where necessary.

Longer Term Strategies:

  • Recruitment: Grow the player base and membership income, including active engagement with schools.
  • Indoor Centre: Develop an in-house coaching program which benefits both the Club and individual Club members.
  • Commercial: In time, turn the Section into a sustainable business entity within the greater Club structure.

Targeted Outcomes:

  • Provide high class coaching services with detailed analysis, comprehensive reporting and individual improvement programmes.
  • Identify, develop and mentor high-calibre players capable of playing first class cricket.
  • Establish a colt’s programme for promising youngsters and schedule development games against schools and other youth structures.
  • Increase the number of players who experience ‘personal success’ through improved technical, tactical and mental skills.
  • Improve the performance of all WPCC representative teams.
  • Create an environment where players choose to play at WPCC and enjoy it.

Please email: A concise cv and a 1 page brief detailing how you would approach the challenges of the position, to Trevor.Pape@aurecongroup.com and ahross@mweb.co.za

Remuneration: Commensurate with qualifications and experience.

Closing date: Close of business on Tuesday, 25 June 2019.

Please note: If you have not received feedback within 14 days of the closing date, you may deem your application to be unsuccessful. Western Province CC reserves the right not to fill this position.

ANNUAL SUBSCRIPTIONS NOTICE 2019/2020

10 May 2019

Dear Member

ANNUAL SUBSCRIPTIONS NOTICE – 1 June 2019 to 31 May 2020

The Clubs’ Financial Year End will be on us shortly, and this entails important processes of review, budgeting and planning in all sporting codes, within the Executive Committee portfolios and by our Management team and staff.

The Pakistan and Sri Lankan cricket teams visited South Africa during the season. Unfortunately, it is becoming increasingly apparent that – from a financial performance perspective – inbound tours by teams other than England, Australia and India provide muted results. This has a significant impact on the overall financial performance of the Club, as the cricket season at Newlands is a significant component of the overall financial performance of the Club, via the Long Room and the Oaks Bar. The Mzansi Super League provided some respite, but this has been outweighed by disappointing attendance for the domestic one-day and T20 competitions. This is not Cape Town specific, but has been seen throughout the country.

England is due to visit our shores at the end of this year, and we look forward to the New Year’s Test with anticipation. Despite the general disappointment of the inbound cricket season, we have had a successful year in most other aspects of the Club’s finances. The installation of the water de-ironising system has been completed, and occurred just before significant increases in water rates were implemented by the City. We now run de-ironised water for the showers and toilets throughout the Club, as well as for the watering systems on the astros. We continue to use potable water for the kitchens and water fountains.

The Notice of the AGM, scheduled for Thursday, 29 August 2019 and the Annual Report for 2018/2019 will be distributed by the end of July 2019, detailing the Clubs’ financial position and current business strategies.

We had strong performances from both the Bowls and the Sports Centre bar, which offset the muted Long Room and Oaks Bar performance. Sports Sections have come in slightly ahead of budget. The Mzansi Super League provided some unbudgeted income through Ground Rental income, which was welcomed. Members Income from subscriptions was slightly under budget, but this was tempered by tight Central Services expenditure. We have also changed our security company and our Sports Centre caterers in the financial year under review, and we have received favourable feedback regarding both service providers. Cash flow management continues to be tightly controlled which will continue into the new financial year.  WPCC is a complex Club, with a large number of moving parts. The budget process is a complex process, with a diversified revenue and expenditure profile. Membership fees are an important component of the budget, accounting for roughly 32% of our revenue. With the above in mind, your Committee hereby gives notice of the annual subscription increase to be effective 1st June 2019.  The by-category detail of the new subscription rates are detailed hereinafter.  The increase is necessary to help meet the Club’s budgeted income requirements for the coming year, and on average represents a 7% increase on the previous year’s subscriptions. This is down from last year’s increase of 9%.

Your committee spends a significant portion of their time endeavouring to increase the value of your membership. To this extent, we are looking to remove the additional gym membership charge and include the gym membership in to your general membership subscription.

Members are reminded that the gym is a basic gym, with relatively limited space and limited equipment. However, we feel that access to the gym – as part of your general membership fees – will provide additional benefit to your membership. Members are advised that we are currently investigating material improvements to the gym and dependent on the extent, cost and general improvement of the gym space, we may be required to reinstitute this gym levy. However, in the interim, the gym access will be included in your general membership subscription.

Members are reminded that subscriptions fall due on the 1st June 2019. A statement of account will reach you by this date. A penalty of 10% will apply to late payment of annual fees. All sports playing members who no longer wish to participate in a particular section must please notify the Club, in writing, as soon as possible but no later than 31st May 2019.  Active sports categories will be invoiced as at 1 June 2019.

The Club’s preferred method of contact is by email.  Regular communication is distributed by email, posted on all Club notice boards and is available on the Club website.  Please keep the Club Office informed of any changes to your personal details.

Members are reminded that an additional payment method is available via the MyClub Account app, available online. The Club encourages members to use this option, as this reduces the time spent on reconciling and allocating funds, as the payment will instantaneously be allocated to your membership profile.

We hope that you have had an enjoyable year at the Club and we thank you for your continued support.

Yours sincerely,

Duncan de Groot
CLUB CHAIRMAN

Click HERE to view the 2019/2020 Subscriptions and Sports Levies Table.

Dr Sherylle Calder @ The Oaks

We are very pleased to advise that Dr Sherylle Calder PhD will be doing a Q & A with Dan Retief.  Sherylle has very kindly fitted an Oaks meeting into her very tight local and international schedule.

DATE : MONDAY 15 APRIL
VENUE: BOWLS CLUBHOUSE
TIME 17h00 FOR 18h00

Sherylle was a legendary Springbok hockey player, and then went into the world of Sports Science where she gained her PhD.
She is probably the world’s most prominent Eye Sports Scientist, and has founded the EyeGym at the Stellenbosch Institute for Sports Science. Her work with world sports elite, individuals and teams, is well known, and she has published worldwide on Hand – Eye coordination.

I am sure all our Oaks Members, and guests, will all help us have a very large gathering, and we should be in for another fascinating evening.

SPORTS AWARDS WINNERS

SPORTS AWARDS WINNERS

Congratulations to our Sports Awards winners who were announced at the Annual Sports Awards held on Tuesday evening.  A fantastic and enjoyable evening was had by all with Scarra Ntubeni as the guest speaker in conversation with Dan Retief.

Sports Person of the Year – Alex Fuller
Young Achiever of the Year – Kayla De Waal
Sports Team of the Year – Ladies First Hockey Team
Club Captain’s Award – Andi Bernstein
Club Administrator of the Year – Carol Nash

 

WPCC SPORTS AWARDS 2018

WPCC SPORTS AWARDS 2018

Members are invited to join us for the Club’s Annual Sports Awards. Scarra Ntubeni will be in conversation with Dan Retief. The cost is R75 per head. Please RSVP to Tracey on members@wpcc.co.za before 19 November.

WPCC EXECUTIVE COMMITTEE

WPCC EXECUTIVE COMMITTEE

Dear Member,

WPCC held its 154th AGM at 6pm on Thursday 23 August, in the Bowls Clubhouse.

We are pleased to announce that the following people were elected on to the Executive Committee:

Chairman:                                    Mr Duncan de Groot
Vice-Chairman / Finance             Mr Shaun Fisher
Club Captain:                               Mr Chris Boyes
Grounds & Maintenance:             Mrs Lenore Fuller
Marketing & Events:                     Mr Scott Fraser
Membership:                                Mr Bruce Cruickshank

Kind Regards

Duncan de Groot
CLUB CHAIRMAN

WPCC EXECUTIVE COMMITTEE

NOTICE OF THE AGM

Notice is hereby given that the 154th Annual General Meeting will be held at
WPCC , Avenue de Mist, Rondebosch, on Thursday, 23 August 2018 at 18h00

 AGENDA

  1. Welcome.
  2. Apologies.
  3. Obituaries.
  4. Confirmation of minutes of the 153rd Annual General meeting held on Thursday, 31 August 2017
  5. Matters arising there from.
  6. To receive and consider the Executive Committee’s Reports and the Financial Statements for the year ended 31 May 2018.6.1 Committee Report
    6.2 Finance Report
    6.3 Club Captain Report
  7. To consider and if thought fit, to pass any notice of motion of which due notice has been correctly lodged in writing with the Club Manager not less than fourteen (14) days prior to the meeting.
  8. To elect the Honorary Club President and Vice-Presidents who shall be recommended by the Committee.
  9. To elect a Club Captain. The retiring Club Captain is Chris Boyes
  10. To elect five (5) Executive Committee members.10.1 Members of the retiring committee are:
               Neil Strybis:  Chairman
               Duncan de Groot:  Vice-Chairman and Finance
               Scott Fraser:  Events and Marketing
               Bruce Cruickshank:  Membership
               Lenore Fuller:  Grounds and Maintenance
               (Shaun Fisher: Co-opted)

    Neil Strybis is retiring and unavailable for re-election having served his term as Chairman.
  11. General

Notice:
Members wishing to nominate candidates for election as one of the members of the Committee or as the Club Captain are reminded that, in terms of clause 34 of the Constitution, each nomination must be supported by a written proposal signed by at least five (5) members entitled to a voice and vote in the management of the Club.  Such written consent of the candidate hereto must be lodged with the Club Manager no later than 16 August 2018.  Proposal forms are available from the Club Manager.

Minutes of the 153rd Annual General Meeting held on 30 August 2017 will not be read out at the meeting, but are available for scrutiny by members on the Club notice boards and on the Club website from the date of this notice.

In terms of the Constitution, any person who has not renewed their subscription will not be allowed to participate in or vote at the Annual General Meeting.


Neil Strybis
Club Chairman

Minutes of the 153rd AGM_Aug 2017

Western Province Cricket Club – 2018FSNG0000ZAFS Final

WPCC 2017-18 Annual Report

ANNUAL SUBSCRIPTIONS NOTICE – 1 JUNE 2018 TO 31 MAY 2019

30 April 2018

Dear Member

The Club’s Financial Year End will be on us shortly, and this entails important processes of review, budgeting and planning in all sporting codes, within the Executive Committee portfolios and by our Management team and staff. The Indian and Australian cricket teams visited South Africa during the season, and I doubt many people will forget the Australian Test at Newlands. A visit by 2 of the Big 3 nations in one year does lead to welcome financial performance. However, this is tempered by the fact that Pakistan and Sri Lanka visits us in the January to March 2019 period, and they do not provide the same financial inflow. The cancellation of the Global T20 was also disappointing, as we had penciled this in to the budget, and had held a number of talks with the Cape Town Knight Riders management team. Despite the disappointment of the Global T20, we have had a successful year in most other aspects of the Club’s finances. In particular, we have made significant inroads into cost curtailment on some of the big-ticket items in our expense column, noticeably rates, electricity and water. The water de-ironisation project is on the brink of going live, meaning we will be significantly reducing our reliance on municipal potable water. The municipal feed will only be used for the basins, kitchens, and water fountains. The showers and toilets will be using borehole water, with the iron removed. A strong focus on electricity usage has reduced this cost as well, and we are actively investigating solar options, with our significant roof area providing opportunities. The Notice of the AGM, scheduled for Thursday, 23 August 2018 and the Annual Report for 2017/2018 will be distributed by the end of July 2018, detailing the Clubs’ financial position and current business strategies.

We had satisfying performances from both Bar Trading and Sports Section contributions. The Bar Trade at the Sports Centre was especially robust. Sports Sections have performed well, with most sections exceeding budget. Central Service Income is slightly down on budget, resulting in overall trading income slightly below budget. However, this was offset by tight Central Services expenditure, specifically with savings made in water, rates and electricity. Cash flow management continues to be tightly controlled. We will continue this into the new financial year.  WPCC is a complex Club, with myriad income and expenditure items. The budget process is a complex process, with a diversified revenue and expenditure profile. Membership fees are an important component of the budget, accounting for some 32% of our revenue. With the above in mind, your Committee hereby gives notice of the annual subscription increase to be effective 1st June 2018.  The by-category detail of the new subscription rates are detailed hereinafter.  The increase is necessary to help meet the Club’s budgeted income requirements for the coming year, and on average represents a 9% increase on the previous year’s subscriptions. This is slightly up from last year’s increase of 7%. At the most expensive category, this equates to an additional R25 a month. However, we expect subdued cricket income as opposed to this year, and more importantly, we have some major expense items that we need to place focus on. Principal amongst this is security, where we are looking to completely overhaul our current security arrangement. This will roughly double our security bill and take it to over R1 million a year. However, we feel it is responsible of us to tighten security as much as possible. In addition, we will be actively pursuing other projects that will be of benefit to our members, and improving the service and offerings to members. We understand this increase is greater than CPI but is an important component to provide the base to improve the service and offerings to members. We still remain significantly cheaper than other Clubs in our surrounds.

Members are reminded that subscriptions fall due on the 1st June 2018. A statement of account will reach you by this date. A penalty of 10% will apply to late payment of annual fees. All sports playing members who no longer wish to participate in a particular section please notify the Club, in writing, as soon as possible but no later than 31st May 2018.  Active sports categories will be invoiced as at 1 June 2018.

The Club’s preferred method of contact is by email.  Regular communication is distributed by email, posted on all Club notice boards and is available on the Club website.  Please keep the Club Office informed of any changes to your personal details.

We hope that you have had an enjoyable year at the Club and we thank you for your continued support.

Yours sincerely,

Neil Strybis
CLUB CHAIRMAN

WPCC Subscriptions and Sports Levies 2018_2019