Notice is hereby given that the 154th Annual General Meeting will be held at
- Confirmation of minutes of the 153rd Annual General meeting held on Thursday, 31 August 2017
- Matters arising there from.
- To receive and consider the Executive Committee’s Reports and the Financial Statements for the year ended 31 May 2018.6.1 Committee Report
6.2 Finance Report
6.3 Club Captain Report
- To consider and if thought fit, to pass any notice of motion of which due notice has been correctly lodged in writing with the Club Manager not less than fourteen (14) days prior to the meeting.
- To elect the Honorary Club President and Vice-Presidents who shall be recommended by the Committee.
- To elect a Club Captain. The retiring Club Captain is Chris Boyes
- To elect five (5) Executive Committee members.10.1 Members of the retiring committee are:
Neil Strybis: Chairman
Duncan de Groot: Vice-Chairman and Finance
Scott Fraser: Events and Marketing
Bruce Cruickshank: Membership
Lenore Fuller: Grounds and Maintenance
(Shaun Fisher: Co-opted)
Neil Strybis is retiring and unavailable for re-election having served his term as Chairman.
Members wishing to nominate candidates for election as one of the members of the Committee or as the Club Captain are reminded that, in terms of clause 34 of the Constitution, each nomination must be supported by a written proposal signed by at least five (5) members entitled to a voice and vote in the management of the Club. Such written consent of the candidate hereto must be lodged with the Club Manager no later than 16 August 2018. Proposal forms are available from the Club Manager.
Minutes of the 153rd Annual General Meeting held on 30 August 2017 will not be read out at the meeting, but are available for scrutiny by members on the Club notice boards and on the Club website from the date of this notice.
In terms of the Constitution, any person who has not renewed their subscription will not be allowed to participate in or vote at the Annual General Meeting.
30 April 2018
The Club’s Financial Year End will be on us shortly, and this entails important processes of review, budgeting and planning in all sporting codes, within the Executive Committee portfolios and by our Management team and staff. The Indian and Australian cricket teams visited South Africa during the season, and I doubt many people will forget the Australian Test at Newlands. A visit by 2 of the Big 3 nations in one year does lead to welcome financial performance. However, this is tempered by the fact that Pakistan and Sri Lanka visits us in the January to March 2019 period, and they do not provide the same financial inflow. The cancellation of the Global T20 was also disappointing, as we had penciled this in to the budget, and had held a number of talks with the Cape Town Knight Riders management team. Despite the disappointment of the Global T20, we have had a successful year in most other aspects of the Club’s finances. In particular, we have made significant inroads into cost curtailment on some of the big-ticket items in our expense column, noticeably rates, electricity and water. The water de-ironisation project is on the brink of going live, meaning we will be significantly reducing our reliance on municipal potable water. The municipal feed will only be used for the basins, kitchens, and water fountains. The showers and toilets will be using borehole water, with the iron removed. A strong focus on electricity usage has reduced this cost as well, and we are actively investigating solar options, with our significant roof area providing opportunities. The Notice of the AGM, scheduled for Thursday, 23 August 2018 and the Annual Report for 2017/2018 will be distributed by the end of July 2018, detailing the Clubs’ financial position and current business strategies.
We had satisfying performances from both Bar Trading and Sports Section contributions. The Bar Trade at the Sports Centre was especially robust. Sports Sections have performed well, with most sections exceeding budget. Central Service Income is slightly down on budget, resulting in overall trading income slightly below budget. However, this was offset by tight Central Services expenditure, specifically with savings made in water, rates and electricity. Cash flow management continues to be tightly controlled. We will continue this into the new financial year. WPCC is a complex Club, with myriad income and expenditure items. The budget process is a complex process, with a diversified revenue and expenditure profile. Membership fees are an important component of the budget, accounting for some 32% of our revenue. With the above in mind, your Committee hereby gives notice of the annual subscription increase to be effective 1st June 2018. The by-category detail of the new subscription rates are detailed hereinafter. The increase is necessary to help meet the Club’s budgeted income requirements for the coming year, and on average represents a 9% increase on the previous year’s subscriptions. This is slightly up from last year’s increase of 7%. At the most expensive category, this equates to an additional R25 a month. However, we expect subdued cricket income as opposed to this year, and more importantly, we have some major expense items that we need to place focus on. Principal amongst this is security, where we are looking to completely overhaul our current security arrangement. This will roughly double our security bill and take it to over R1 million a year. However, we feel it is responsible of us to tighten security as much as possible. In addition, we will be actively pursuing other projects that will be of benefit to our members, and improving the service and offerings to members. We understand this increase is greater than CPI but is an important component to provide the base to improve the service and offerings to members. We still remain significantly cheaper than other Clubs in our surrounds.
Members are reminded that subscriptions fall due on the 1st June 2018. A statement of account will reach you by this date. A penalty of 10% will apply to late payment of annual fees. All sports playing members who no longer wish to participate in a particular section please notify the Club, in writing, as soon as possible but no later than 31st May 2018. Active sports categories will be invoiced as at 1 June 2018.
The Club’s preferred method of contact is by email. Regular communication is distributed by email, posted on all Club notice boards and is available on the Club website. Please keep the Club Office informed of any changes to your personal details.
We hope that you have had an enjoyable year at the Club and we thank you for your continued support.
Andy Pycroft, ICC Elite Panel Match Referee, will be in conversation with Robin Jackman.
MONDAY 19 MARCH 2018
SPORTS CENTRE, AVE DE MIST
5.30 FOR 6pm
The Cape Cobras are in the semi-final of the Momentum One Day Cup. They play on Wednesday 31 January in a day/night match. The ticket office is open on Monday 29 January from 9am – 4pm.
Tickets for the SA v India ODI & T20 and Australian Test Match will also be on sale.
Michael “Whispering Death” Holding, will be in conversation with Robin Jackman, and this promises to be a memorable evening. Garner, Marshall, Daniel and Holding were awesome quickies, in the heady days of West Indies cricket.
Michael is a superb person, a notable voice of cricket, and needs no introduction. He has been a frequent visitor to SA, over the past few years, and we always look forward to listening to his expert commentaries. We are sure that the attendance record will be under threat, and broken and look forward to seeing you all.
Monday 5 February 2018
5.30 for 6pm
Venue to be confirmed
WPCC is a heavy water user, with the showers and toilets in constant use. With Level 6B water restrictions coming in to effect on the 1st of February, we need to reduce our water usage materially, not just because of the financial burden this would place us under with punitive charges, but more importantly because we need to reduce our consumption of potable water markedly. WPCC needs to contribute to the overall campaign to save water.
Although we have made significant progress on a water usage solution that will materially reduce our potable usage, we still need to save water in the short term until this solution is installed. We have therefore taken the decision to close our showering facilities with immediate effect. We understand that this is an inconvenience – especially to hockey and squash players – but Day Zero is even more of an inconvenience. We therefore need to play our part in avoiding that situation. We hope that this remedy will play a small part in assisting the overall campaign to save water.
We thank you for your understanding in this matter.
WPCC Executive Committee
Join us for a double Attendance Draw at Happy Hour on Friday 24 November.
The first draw will take place at 6:45pm and if the draw is not won a second Attendance Draw will be at 7:45pm after the Sports Section raffle draw.
The Attendance Draw stands at R11 600.
The last happy hour wine tasting of the year will be Meerkat and Welbedacht and we might also have a MCC.
The WPCC Sports Awards are to be held on Thursday 30 November 2017. We are excited to have Anton van Zyl as the guest speaker who will be in conversation with Dan Retief.
The nominations are as follows:
Sports Administrator of the Year
Di Macdonald – Squash
Jenny Phillips – Bowls
Neil Watson – Cricket
Hank Williams – Bowls
Young Achiever of the Year
Jordyn Campbell – Squash
Michael Cohen – Cricket
Kayla De Waal – Running
Nicholas Giger – Hockey
Sports Team of the Year
Bowls Men’s Fives Team
Cricket 3rd Division A’s (4th Team)
Hockey First Ladies Team (The Beavers)
Squash Men’s First League A-team
Sports Person of the Year
Illse Davids – Hockey
Alexander Fuller – Squash
Rhett Halkett – Hockey
Daniel Loubser – Bowls
The Blitzbokke, coach Neil Powell, who will be in conversation with Dan Retief.
Monday 6 November
5.30pm – 6pm
The Blitzbokke have enjoyed much success recently and to have the double with Allister Coetzee in one year, is a great privilege for us. We are hoping that Neil will bring one or two players with him. They will then be off to Dubai, and return to Cape Town early December, for the next 7’s leg.
We are once again going to support the SA Legion with their Poppy Day Welfare Fund raising efforts. We were acknowledged by The Legion for our 2016 efforts and hope to better the amount this year. For November 6th we will charge R30 for members and R60 for guests.
We hope to have a really large turnout to listen to Neil, and look forward to seeing you all once again.
Yours Under the Oaks
Come and support the Pink Drive Happy Hour on Friday 27 October. All proceeds will be donated to this worthy cause. NO PINK…NO DRINK.